Bylaws
Chapter 1 General Provisions
[Name]
Article 1 The name of the organization shall be the Nihon Muki Rin Kagakukai.
（English name: The Japanese Association of Inorganic Phosphorus Chemistry）
[Office]
Article 2 An office shall be set up to manage administrative work.
(2) Organization and administration shall be stipulated separately.
Chapter 2 Objectives and Operation
[Objectives]
Article 3 The Association shall be a place for the presentation of research, information exchange and liaison for members with the objective of developing and using science and technology related to inorganic matter containing phosphorous, and related matter and associated phenomenon.
[Operations]
Article 4 The Association shall pursue the following operations in order to achieve the objectives set forth in the previous article.
1 Hold research presentations, academic lectures, etc.
2 Publish organ papers, academic journals and academic literature, etc.
3 Research and surveys on science and technology related to inorganic matters containing phosphorous, and related matter and associated phenomenon
4 Encourage research and award for research results
5 Other projects necessary to achieve the objectives
Chapter 3 Members
[Members]
Article 5 There shall be three types of memberships: Regular (individual and corporate member), student and subscription.
(2) Regular members shall be those with academic knowledge, experience or those closely related to inorganic phosphorus chemistry or associated industries.
(3) Student members shall be students enrolled in universities or the equivalent in departments related to inorganic phosphorous chemistry or associated fields.
[Honorary members]
Article 6 The title of honorary member is awarded to individual members who have attained the age of 70 years or more with particularly distinguished service, and who had been approved by the Board of Directors after following the designated procedures.
(2) Honorary members are exempt from the payment of membership fees.
[Membership fees]
Article 7 Members are required to pay membership fees according to the regulations prescribed separately. Membership fees may be reduced or exempted under special circumstances.
(2) Membership fees will not be refunded for any reason.
[Enrollment]
Article 8 Individuals wishing to join the Association are required, with recommendation from a regular member, to submit an application with one-year membership fees, and be approved by the Board of Directors.
[Withdrawal]
Article 9 Members wishing to resign from the Association are required to pay delinquent membership fees if any, notify the office and receive approval from the Board of Directors.
[Removal]
Article 10 Delinquent members may be removed from the Association by act of the Board of Directors.
(2) Individuals removed for the reason described in the previous clause may be reinstated when the delinquent membership fees are paid and procedures described in Article 26 are followed.
[Expulsion]
Article 11 Members who fall into one of the items below may be removed by act of the Board of Directors.
1 Violation of these bylaws
2 Actions that injure the reputation or reliance of the Association
Chapter 4 Executive Officers
[Executive officers]
Article 12 The Association shall have the following executive officers:
Chairperson (1), Vice-Chairperson (2), Directors (undetermined), Auditor (2), Trustee (undetermined), Advisor (undetermined), and Honorary Chairperson (1)
(2) One standing director may be appointed as needed.
[Representatives]
Article 13 Representatives shall be appointed for the Association.
(2) The Representatives shall be selected from the regular membership as prescribed separately.
(3) The term of office of the representatives shall be from the day of the General Meeting of the year selected to the day of the General Meeting two years later.
(4) Executive officers other than the Chairperson, Vice-Chairperson, Director and Auditor may hold the position of representative concurrently.
[Selection of the executive officers]
Article 14 Executive officers shall be selected from the regular membership at the General Meetings as prescribed separately.
(2) The Advisor and Honorary Chairperson shall be commissioned by the Chairperson upon approval from the Board of Directors, and the term of office shall be equivalent to the term of office of the executive officers.
(3) The Advisors shall be selected from the regular membership.
(4) The Honorary Chairperson must have held the position of Chairperson in the past.
[Term of office of the executive officers]
Article 15 Term of office of the executive officers shall be from the day of the General Meeting of the year selected to the day of the General Meeting two years later. The officers may be reappointed for successive terms.
(2) Upon the expiration of the term of office, the relevant officer shall maintain office until the successor assumes office.
(3) In the event of missing officers, selection shall be made for substitute officer to fill the vacant position without delay. The term of office of the substitute officer shall be the remainder of the term of office of the previous officer.
(4) The executive officers may be relieved of office by the Chairperson during the term of office by act of the Board of Directors under special circumstances, which shall be reported at the General Meetings.
[Chairperson]
Article 16 Chairperson shall represent and preside over the work of the Association.
[Vice-Chairperson]
Article 17 Vice-Chairperson shall assist the Chairperson and shall take over the responsibilities of the Chairperson in the event the Chairperson is unable to fulfill the responsibilities of the office.
[Director]
Article 18 Directors shall take control of matters under the direction of the Chairperson.
(2) Each director shall be in charge of one of the following:
General Affairs, Public Relations, Journal, Academic, Administration, Planning, or Industry-academic-government cooperation
(3) Tasks involved in (2) above shall be prescribed separately.
[Standing Director]
Article 19 Standing Director shall take control of the administration under the direction of the Chairperson.
[Advisor]
Article 20 Advisors shall respond to inquiries from the Chairperson, and attend and make comments at meetings of the Board of Directors when requested.
[Honorary Chairperson]
Article 21 Honorary Chairperson shall respond to inquiries from the Chairperson, and attend and make comments at meetings of the Board of Directors when requested.
[Auditor]
Article 22 Auditors shall audit the Association.
[Trustee]
Article 23 Trustees shall confer on inquiries from the Chairperson.
[Role of representatives]
Article 24 Rrepresentatives shall fulfill the following roles as a representative of regular members of the Association.
1 Attend the General Meetings and exercise voting rights
2 Select executive officers
3 Make comments in response to inquiries by the officers
Chapter 5 Meetings
[Board of Directors]
Article 25 Board of Directors is organized by the Chairperson, Vice-Chairperson and Directors, and meetings are called by the Chairperson as needed.
(2) The Chairperson may request the attendance of members other than the Directors (Advisors, Honorary Chairperson, Auditors, etc.) as needed.
(3) Board of Directors meetings shall be chaired by the Chairperson.
(4) An Administrative Committee shall be established separately to ensure efficient operation of the Board of Directors.
[Matters of deliberation by the Board of Directors]
Article 26 The Board of Directors shall deliberate on the following matters:
1 Matters to be referred to the General Meetings and matters referred from the General Meetings
2 Matters related to the enrollment and resignation of members
3 Matters related to decisions on award candidates
4 Matters related to project plans, budget plans, project reports and settlement of balances
5 Matters related to the establishment, revision and abolition of regulations
6 Matters related to the establishment, revision, abolition and operation of committees
7 Matters related to other important affairs of the association
[Board of Directors quorum]
Article 27 The Board of Directors meetings shall convene only when a majority of the members are present. Members entrusting voting rights with a letter granting power of attorney shall be considered present.
(2) Decisions on the agenda of the Board of Directors meetings shall be made with by majority vote of the attending members. In case of a tie, the presiding officer shall decide the issue.
[Committee]
Article 28 Committees may be established for the execution of administration.
(2) Regulations for the committees shall be prescribed separately.
[Types of the General Meetings]
Article 29 There shall be two types of General Meetings: Ordinary and Extraordinary.
[Period of convening]
Article 30 The Ordinary General Meetings shall be held once yearly immediately after the closing of the accounting year, and the Extraordinary General Meetings shall convene as the Chairperson deems necessary.
[Convening method]
Article 31 The General Meetings shall be called by the Chairperson.
[Matters for deliberation]
Article 32 The following matters shall be deliberated at the General Meetings.
1 Matters related to project plans and budget
2 Matters related to project reports from the previous fiscal year and approval of the settlement of balances
3 Matters related to the selection of executive officers
4 Matters related to the revision of regulations
6 Matters related to the determination of award winners
7 Other matters the Chairperson adds as necessary items for deliberation
[Presiding officer]
Article 33 Presiding officer of the General Meetings shall be the Chairperson.
In the event the Chairperson deems it necessary, he or she may appoint a presiding officer notwithstanding the previous clause.
[General Meeting quorum]
Article 34 The General Meetings shall be convened only when a majority of the members are present. Members entrusting voting rights with letter granting power of attorney shall be considered present.
[Required number of votes]
Article 35 Decisions on agenda matters in the General Meetings shall be made by majority vote of the members. In case of a tie, the presiding officer shall decide the issue.
(2) Regulations regarding the operation of the General Meetings shall be prescribed separately.
Chapter 6 Accounting
[Budget]
Article 36 The expenses of the Association shall be defrayed with the following:
1 Membership fees
2 Subscription to publications
3 Donations
4 Fruit from assets
5 Other income
[Receipt of donations]
Article 37 Donations shall be received upon approval of the Board of Directors.
[Project Plans and Budgets]
Article 38 Project plans and the accompanying budget plans shall be created by the Chairperson before the beginning of each fiscal year and shall be approved by the Board of Directors and then at the General Meetings. The same applies when there has been a revision in the project and budget plans.
[Settlement of balance]
Article 39 Financial statements shall be created by the Chairperson after closing of fiscal year without delay, and shall be accompanied by project reports, status of change in members, and comments from the Auditors to receive approval of the Board of Directors and the General Meetings.
(2) Should there be a difference in income and expenditures, the balance shall be carried over to the following year upon approval of the Board of Directors and the General Meetings.
[Fiscal year]
Article 40 The fiscal year for the Association shall begin on September 1st of every year and end on the last day of August of the following year.
Chapter 7 Auxiliary Provision
Article 41 Regulations necessary to execute these bylaws shall be determined by the Board of Directors as prescribed separately.
Supplementary regulations
1) These bylaws were put into effect after September 30, 1986.
2) Partially revised on May 31, 1988.
3) Partially revised on June 13, 1991.
4) Partially revised on October 26, 1991.
5) Partially revised on June 6, 1995.
6) Partially revised on November 25, 1996.
7) Partially revised on June 20, 1997.
8) Partially revised on December 16, 1997.
9) Partially revised on November 5, 1999.
10）Partially revised on June 10, 2006.
11）Partially revised on November 6, 2006.
12）Partially revised on June 9, 2007.
13）Partially revised on June 13, 20009.
Office
Japanese Association of Inorganic Phosphorous Chemistry Office, Department of Pharmaceutical Science, Kobe Pharmaceutical University
4-19-1 Motoyama-kita-machi, Higashi-Nada-ku, Kobe-shi, Hyogo 658-0003
Hirokazu Nakayama, Hideko Maeda, Aki Hayashi,
TEL: +81-(0)78-441-7552
FAX: +81-(0)78-441-7553
e-mail: hiro@kobepharma-u.ac.jp
Postal Transfer: 00140-7-63501 Japanese Association of Inorganic Phosphorus Chemistry